County clerk · mail-in or e-recording · 2026
What the Suffolk County Clerk needs in the envelope to record a deed, what it charges, and whether you can skip the envelope and e-record. Every fee below comes from the same data DeedScribe uses to write the clerk cover letter.
Where to record
Suffolk County Clerk
310 Center DriveRiverhead, NY 11901The typical estate-planning transfer: an individual deeds a residence to the trustee of their own revocable trust for no consideration. Filled dots are required; hollow dots are good practice. The RP-5217 filing fee is $125.00 for residential or farm property and $250.00 for everything else (Real Property Law § 333(3)(ii), § 333(1-e)(iv)).
1. Sign and notarize
Print the Quitclaim Deed and have the grantor sign before a notary
Original signatures and an original acknowledgment; the Suffolk County Clerk records the original (mail-in) or its scanned image (e-recording).
Sign the TP-584 (grantor and grantee)
Both parties sign Schedule D; the RP-5217 is signed by buyer and seller too.
2. Forms to enclose
Form TP-584, Combined Real Estate Transfer Tax Return
Filed with every deed whether or not tax is due.
Form RP-5217-PDF, Real Property Transfer Report — barcoded original
Print the barcoded PDF on legal-size paper; never photocopy or hand-fill it. The clerk scans the barcode. Do not flatten or rasterize this PDF when e-recording.
Suffolk County Recording and Endorsement Page as page 1
Fill the clerk's form and print it on legal-size (8.5 x 14) paper; it becomes the first page of the recorded deed.
Peconic Bay CPF form if the property is in Riverhead, Southampton, East Hampton, Shelter Island or Southold
The 2% Peconic Bay transfer tax return is filed with every deed in the five East End towns, even when exempt.
Cover letter to the Suffolk County Clerk with the enclosure list and return address
A one-page letter listing the enclosures, the check amount and where to return the recorded deed. Mail-in only.
Self-addressed stamped envelope for the recorded deed (mail-in)
3. Page format
Deed on 8.5 x 11 paper, one side, black ink, with a blank recording margin at the top of page 1
Fonts must be legible at recording resolution (CPLR § 8019(e)); the e-recording export is 300 DPI black-and-white for the same reason.
Endorsement page and RP-5217 on legal-size (8.5 x 14) paper; District / Section / Block / Lot in the left margin
Count the pages (fees assume 3); each extra written side is $5
4. Fees and payment
Check for $395.00 payable to "Suffolk County Clerk"
Deed recording (3 pages) $60.00; Real Property Tax Service Agency verification fee (per tax lot) $200.00; County fee for RP-5217 (EA 5217) $5.00; TP-584 filing fee $5.00; RP-5217 filing fee (residential/farm) $125.00; NYS transfer tax $0.00. Based on the Suffolk County Clerk's published fee schedule — verify before mailing.
5. Submit for recording
E-record through Simplifile, CSC eRecording and ePN (eRecording Partners Network)
Suffolk County accepts e-recording through Simplifile, CSC eRecording and ePN (eRecording Partners Network). Register with a vendor first (Admin → Recording), then register with the Suffolk County Clerk through that vendor.
Or mail the original deed, forms and check to the Suffolk County Clerk
310 Center Drive, Riverhead, NY 11901 · (631) 852-2000
| Item | Basis | Amount |
|---|---|---|
| Deed recording (3 pages) | $50.00 first page + $5.00 each additional page | $60.00 |
| Real Property Tax Service Agency verification fee (per tax lot) | $200.00 | |
| County fee for RP-5217 (EA 5217) | $5.00 | |
| TP-584 filing fee | CPLR § 8021(a)(1) filing fee; return required by Tax Law § 1409(a) | $5.00 |
| RP-5217 filing fee (residential/farm) | Real Property Law § 333(3)(ii), § 333(1-e)(iv) | $125.00 |
| NYS transfer tax | No consideration — $0 (Tax Law § 1402). | $0.00 |
| Check to the Suffolk County Clerk | $395.00 | |
Transfer tax. New York State charges $2 for each $500 of consideration (or fraction), paid by the grantor, plus a 1% mansion tax paid by the grantee on residential conveyances of $1,000,000 or more. A transfer for no consideration — a deed into the grantor's own revocable trust, a gift — owes $0, but the TP-584 is still filed with the exemption claimed on Schedule B. Where tax is due most clerks want a certified or attorney escrow check. (Tax Law §§ 1402(a), 1402-a, 1404(a), 1405(b)(4), 1409(a).)
Change the page count, property type and consideration; the arithmetic is the same function DeedScribe uses for the check amount on the clerk cover letter.
| Deed recording (3 pages) | $60.00 |
| Real Property Tax Service Agency verification fee (per tax lot) | $200.00 |
| County fee for RP-5217 (EA 5217) | $5.00 |
| TP-584 filing fee | $5.00 |
| RP-5217 filing fee (residential/farm) | $125.00 |
| NYS transfer tax | $0.00 |
| Check to the Suffolk County Clerk | $395.00 |
|---|
VerifiedListed on the clerk's site or the vendor's official coverage page. A firm opens an account with the vendor, then registers with the Suffolk County Clerk through it; fees and tax are debited by ACH.
Clerk E-Record page lists Simplifile, CSC and ePN; the stamped image returns electronically through the vendor. The Suffolk County Recording and Endorsement Page (legal size, 8.5 x 14) is page 1 of the deed image; RP-5217 is also legal size.
DeedScribe
Upload the last deed of record; Schedule A is carried over character-perfect, the forms are filled, and the recording package is keyed to this county's rules.
suffolkcountyny.gov blocks non-browser fetches (HTTP 403); pages were read in a real browser session. The Directions page states 'Mailing Address: Suffolk County Clerk's Office, 310 Center Drive, Riverhead, NY 11901' (the public entrance is at 300 Center Drive). Phone (631) 852-2000 is the office main line shown on every clerk page; no separate recording-division number published. Mail-in not explicitly addressed but the How-to-Record page describes submitting original documents with checks payable to the clerk and does not restrict to e-recording.