County clerk · mail-in or e-recording · 2026
What the Monroe County Clerk needs in the envelope to record a deed, what it charges, and whether you can skip the envelope and e-record. Every fee below comes from the same data DeedScribe uses to write the clerk cover letter.
Where to record
Monroe County Clerk
39 West Main Street101 County Office BuildingRochester, NY 14614The typical estate-planning transfer: an individual deeds a residence to the trustee of their own revocable trust for no consideration. Filled dots are required; hollow dots are good practice. The RP-5217 filing fee is $125.00 for residential or farm property and $250.00 for everything else (Real Property Law § 333(3)(ii), § 333(1-e)(iv)).
1. Sign and notarize
Print the Quitclaim Deed and have the grantor sign before a notary
Original signatures and an original acknowledgment; the Monroe County Clerk records the original (mail-in) or its scanned image (e-recording).
Sign the TP-584 (grantor and grantee)
Both parties sign Schedule D; the RP-5217 is signed by buyer and seller too.
2. Forms to enclose
Form TP-584, Combined Real Estate Transfer Tax Return
Filed with every deed whether or not tax is due.
Form RP-5217-PDF, Real Property Transfer Report — barcoded original
Print the barcoded PDF on legal-size paper; never photocopy or hand-fill it. The clerk scans the barcode. Do not flatten or rasterize this PDF when e-recording.
Cover letter to the Monroe County Clerk with the enclosure list and return address
A one-page letter listing the enclosures, the check amount and where to return the recorded deed. Mail-in only.
Self-addressed stamped envelope for the recorded deed (mail-in)
3. Page format
Deed on 8.5 x 11 paper, one side, black ink, with a blank recording margin at the top of page 1
Fonts must be legible at recording resolution (CPLR § 8019(e)); the e-recording export is 300 DPI black-and-white for the same reason.
Count the pages (fees assume 3); each extra written side is $5
4. Fees and payment
Check for $200.00 payable to "Monroe County Clerk"
Deed recording (3 pages) $60.00; Residential deed surcharge (RPL 291, residential only, eff. 3/11/2020) $10.00; TP-584 filing fee $5.00; RP-5217 filing fee (residential/farm) $125.00; NYS transfer tax $0.00. Based on the Monroe County Clerk's published fee schedule — verify before mailing.
5. Submit for recording
E-record through Simplifile, CSC eRecording, ePN (eRecording Partners Network) and Indecomm (InteleDoc Direct)
Monroe County accepts e-recording through Simplifile, CSC eRecording, ePN (eRecording Partners Network) and Indecomm (InteleDoc Direct). Register with a vendor first (Admin → Recording), then register with the Monroe County Clerk through that vendor.
Or mail the original deed, forms and check to the Monroe County Clerk
39 West Main Street, 101 County Office Building, Rochester, NY 14614 · (585) 753-1600
| Item | Basis | Amount |
|---|---|---|
| Deed recording (3 pages) | $50.00 first page + $5.00 each additional page | $60.00 |
| Residential deed surcharge (RPL 291, residential only, eff. 3/11/2020) | $10.00 | |
| TP-584 filing fee | CPLR § 8021(a)(1) filing fee; return required by Tax Law § 1409(a) | $5.00 |
| RP-5217 filing fee (residential/farm) | Real Property Law § 333(3)(ii), § 333(1-e)(iv) | $125.00 |
| NYS transfer tax | No consideration — $0 (Tax Law § 1402). | $0.00 |
| Check to the Monroe County Clerk | $200.00 | |
Transfer tax. New York State charges $2 for each $500 of consideration (or fraction), paid by the grantor, plus a 1% mansion tax paid by the grantee on residential conveyances of $1,000,000 or more. A transfer for no consideration — a deed into the grantor's own revocable trust, a gift — owes $0, but the TP-584 is still filed with the exemption claimed on Schedule B. Where tax is due most clerks want a certified or attorney escrow check. (Tax Law §§ 1402(a), 1402-a, 1404(a), 1405(b)(4), 1409(a).)
Change the page count, property type and consideration; the arithmetic is the same function DeedScribe uses for the check amount on the clerk cover letter.
| Deed recording (3 pages) | $60.00 |
| Residential deed surcharge (RPL 291, residential only, eff. 3/11/2020) | $10.00 |
| TP-584 filing fee | $5.00 |
| RP-5217 filing fee (residential/farm) | $125.00 |
| NYS transfer tax | $0.00 |
| Check to the Monroe County Clerk | $200.00 |
|---|
VerifiedListed on the clerk's site or the vendor's official coverage page. A firm opens an account with the vendor, then registers with the Monroe County Clerk through it; fees and tax are debited by ACH.
Clerk e-recording page lists Simplifile, CSC, ePN and Indecomm as registered submitters. TP-584 and RP-5217 (barcoded) travel as images with the deed.
DeedScribe
Upload the last deed of record; Schedule A is carried over character-perfect, the forms are filled, and the recording package is keyed to this county's rules.
Address (Monroe County Clerk's Office, 101 County Office Building, 39 West Main Street, Rochester NY 14614), phone, fax and fee figures all confirmed on monroecounty.gov/clerk-records. Search snippet also showed 'Room 105' for mail-in copy requests; Room 101 is the recording office.