Terms of Service

DeedScribe is provided by [LEGAL ENTITY NAME], doing business as DeedScribe (“DeedScribe,” “we,” “us”). These Terms of Service (the “Terms”) are a contract between DeedScribe and the law firm or legal practice that uses the service (“you” or “your firm”). They govern the web application at deedscribe.com, its API, the documents it produces, and the support we provide.

By creating or using an account, or by having an account created for you by your firm, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use DeedScribe.

DeedScribe is built for attorneys licensed to practice law and for the paralegals and staff who work under their supervision. It is not offered to the public, and it is not a substitute for a lawyer.

The customer is the firm, not the individual user. The person who accepts these Terms on behalf of a firm, and each user who holds the “owner” role in the firm’s account, represents that they have authority to bind the firm. Every invitation an owner sends, every plan the firm subscribes to, and every document a user produces is done on the firm’s behalf and under the firm’s responsibility.

A firm account is opened by its first user, who becomes the owner. A firm owner invites each colleague by email from the Admin page and assigns one of two roles. Members can prepare, save, and generate deeds and forms. Owners can do everything members can, and can also rename the firm, invite and remove users, change roles, connect or disconnect a practice-management system, and see the firm’s usage and billing.

Your firm is responsible for everyone it invites, for keeping each user’s password confidential, and for everything done through its accounts. Each login belongs to one person; do not share credentials. When an owner removes a user, that person’s membership ends immediately, their sessions are signed out, and their login is disabled until an owner re-invites them. Tell us right away at support@deedscribe.com if you believe an account has been used without permission.

If we issue your firm a key for server-to-server access, the key is bound to your firm alone, must be kept secret, and may be used only by systems your firm controls. Anything done with the key is done by your firm.

DeedScribe is document-preparation software for real property transfers in New York State. Today it produces, from a prior deed you upload or details you enter:

• a deed in Word (.docx) format, currently a quitclaim deed suited to trust and similar transfers;
• the New York State TP-584 real estate transfer tax return (the current 6/25 form), completed as a PDF;
• the RP-5217 real property transfer report, completed as a PDF;
• the TP-584 LLC addendum, when a limited liability company is a party;
• a Parcel Search and tax lookup across the New York State assessment roll for the 57 counties outside New York City, used to start a deed from the tax record and to fill assessment fields; and
• an automated pre-generation review that flags inconsistencies in the deed data before you generate.

For the five boroughs, which record through ACRIS, DeedScribe produces the deed only. Which documents are generated for a given county is described on the Support page and may change as we add counties, forms, and deed types. DeedScribe does not record, e-file, or submit any document to a county clerk or to ACRIS; you do.

Deeds you save are kept in your firm’s workspace, where any member of the firm can open, edit, finish, or delete them. Work autosaves after the upload step. Deleting a deed in the application removes it immediately and cannot be undone [CONFIRM: no recovery period].

DeedScribe is a tool used by an attorney. It is not a law firm, it does not practice law, and nothing it produces or displays is legal advice. No attorney-client relationship exists between DeedScribe and your firm or your firm’s clients by reason of your use of the service, even though DeedScribe is owned by a New York attorney.

Every document DeedScribe generates is a draft prepared at your direction from data you supplied or confirmed. The attorney on the matter is solely responsible for reviewing each deed, form, and schedule before it is signed, notarized, delivered, or recorded, including the choice of deed type, the parties and their capacities, consideration, transfer tax treatment and exemptions, and compliance with each county’s recording requirements.

The legal description (Schedule A) must be character-perfect. DeedScribe extracts it from the prior deed, cleans its spacing, and shows the result beside the raw text with any phrase it thinks may have been dropped; the application will not generate a deed until a user marks Schedule A reviewed. That mark is your firm’s representation that a person has compared the description against the source. Assessment, owner, and tax-map data returned by Parcel Search comes from public records that may be out of date and must be verified against the current deed and tax bill.

Three steps of the workflow use a large language model through Anthropic’s API: reading a prior deed when the PDF is a scan or when text extraction misses critical fields, cleaning up Schedule A (followed by a second check that no legal content was dropped), and the pre-generation review. AI processing is included in every plan at no separate charge.

To keep the service sustainable, each firm has a monthly AI allowance, set per firm at a level well above ordinary deed volume. Firm owners are emailed when the firm passes 80% of the month’s allowance and again if it reaches 100%. At 100% the AI steps pause until the first day of the next month; the rest of DeedScribe keeps working, and deeds can still be prepared manually. If your firm needs more in a given month, reply to the notice or write to us and we will raise the limit. Firm owners can see the month’s usage and the current allowance on the Admin and Billing pages at any time. We may adjust allowances with notice to firm owners, and we may change the models or providers we use, provided the commitments in the Privacy Policy continue to hold.

Under Anthropic’s commercial terms, material sent through the API is not used to train Anthropic’s models. Model output can be wrong. It is presented to you for review, never applied without your confirmation, and it does not change your responsibility under section 5.

DeedScribe is licensed per user. Every member of your firm who signs in — attorney or paralegal — is one seat, and every plan includes unlimited deed packages. Current plans:

• Solo — $79 per user per month billed annually ($948 per seat per year), or $99 per user per month billed monthly. While we offer a founding-firm rate (currently $49 per user per month billed annually, or $59 billed monthly), a subscription started at that rate keeps it for as long as the subscription continues without interruption; the rate does not change at renewal unless you change plans or let the subscription lapse.
• Firm — $49 per user per month billed annually ($588 per seat per year), with a three-seat minimum.
• Multi-office — custom pricing under an annual agreement. Features listed for this plan on our website that are marked as in development are not part of the service until we tell you they are available.

Prices exclude sales and similar taxes, which you are responsible for where they apply. Fees are invoiced [BILLING METHOD — e.g., by invoice at the start of each term / by card through our payment processor — TO BE CONFIRMED] and are due [PAYMENT TERMS]. Subscriptions renew automatically for the same term unless a firm owner cancels before the renewal date. Adding a seat mid-term is charged pro rata for the rest of the term; reducing seats takes effect at the next renewal. If a payment is more than [DAYS] days late we may suspend access after notice to the firm’s owners.

Refunds: [CHOOSE ONE — (a) fees are non-refundable except as required by law; (b) annual plans may be cancelled within 30 days of first purchase for a full refund; (c) other]. We may change prices for a renewal term by giving firm owners at least 30 days’ notice before the renewal date.

Recording fees, transfer taxes, and county clerk charges are paid by you or your client directly to the county or the State. DeedScribe does not collect them, and it never marks them up. Any charges from your own vendors, including your practice-management system, are between you and that vendor. If we later offer e-recording or other per-transaction services, their fees will be stated separately and agreed to by a firm owner before the firm uses them; nothing in the current plans includes such a service.

You agree that your firm and its users will not:

• share a login, or let anyone who is not a member of your firm’s account use the service;
• upload or enter a document or personal information that your firm does not have the right to process for the matter at hand;
• scrape, crawl, or bulk-download the service, the assessment data it displays, or documents from other firms, or use automated means to access the service other than through an API key we issue;
• reverse engineer, copy, resell, or build a competing product from the service or its templates;
• probe, interfere with, or attempt to circumvent the service’s security or firm isolation, or access another firm’s data (please report anything you find, as described on the Security page); or
• use the service in violation of the law or of the rules of professional conduct that apply to you.

Your firm owns the documents it uploads, the deed data it enters or confirms, and the deeds and forms DeedScribe generates for it (“Customer Data”). We claim no rights in Customer Data. You grant DeedScribe a limited license to host, process, and transmit Customer Data only as needed to provide the service to your firm, to keep it secure, and to support you when you ask, and for no other purpose. We do not sell Customer Data, use it for advertising, pool it across firms, or use it to train AI models.

DeedScribe owns the service, its templates, its code, and its design. Deeds you generate are yours; the underlying templates and software are licensed, not sold. We may collect and use aggregate statistics about how the service is used (for example, counts of deeds or AI calls) that do not identify a firm, a user, or a client.

DeedScribe runs on infrastructure and services operated by others: Vercel (application hosting), Supabase (database and sign-in), Anthropic (AI processing), Resend (transactional email), a small companion service we run on Render that completes the RP-5217 form, and the New York State assessment roll and tax-parcel data published by the State on data.ny.gov. The Privacy Policy describes what each one receives.

A firm owner may connect Clio. By doing so the firm authorizes DeedScribe to read matter, contact, and related-party details from the firm’s Clio account and to post notes and documents back to a matter, using the tokens Clio issues for that purpose. The firm can end the connection at any time by clicking Disconnect in DeedScribe, which deletes our copy of the tokens, or by removing DeedScribe inside Clio, which also disconnects it here. Your use of Clio remains subject to Clio’s own terms.

We understand that Customer Data may include privileged and confidential client information. We will not access Customer Data except to provide the service, to respond to a support request (and then only with the permission of a user at your firm), to investigate a security incident, or where the law requires it; we will not disclose it except to the providers named in the Privacy Policy, as needed for them to do their part, or as the law requires. If we receive a legal demand for your firm’s data we will, where the law allows, notify the firm’s owners before responding so that the firm can assert any privilege or objection. In turn, your firm agrees to keep confidential any non-public information about the service that we share with it and identify as confidential, such as security details provided in response to a diligence request.

We work to keep DeedScribe available and will tell firm owners about planned maintenance when we can, but we do not offer an uptime guarantee or a service-level agreement. Recording deadlines are real: keep your own copies of generated documents, and do not rely on the service being reachable at a particular moment.

Support is available by email at support@deedscribe.com and through the Support page during New York business hours. We may add, change, or retire features, forms, and templates, including to track changes in State and county forms. If a change materially reduces what your plan includes, we will give firm owners notice and, if you cancel because of it, refund the unused portion of any prepaid term.

Your firm may cancel its subscription at any time by writing to us; cancellation takes effect at the end of the current term unless the Terms say otherwise. We may suspend or end a firm’s access on notice if the firm materially breaches these Terms and does not cure within 15 days, if payment is overdue as described in section 7, or immediately if continued access would threaten the security of the service or of other firms.

What happens to data: users can delete individual deeds from within the application at any time, and firm owners can remove users. When a subscription ends, the firm’s deeds remain available for [PERIOD] so that the firm can retrieve them; a firm owner can download an export of the firm’s deed records (a ZIP containing CSV and JSON files, the member list, and the AI usage log) from the Billing page at any time, including during that period. A firm owner can also delete the firm at any time from the Users page by typing the firm’s name: the deletion is scheduled seven days out, every owner is emailed, and any owner can cancel it from the Users page during those seven days. When the seven days end, the firm’s deeds, AI usage records, stored Clio tokens, memberships, and every member’s login are permanently deleted and cannot be recovered, except for billing records and support correspondence we are required to keep. Sections 5, 10, 12, and 15 through 18 survive termination.

DeedScribe is provided “as is” and “as available.” To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that generated documents will be accepted for recording by any county, that extracted or AI-assisted text is accurate or complete, that public assessment data is current, or that the service will be uninterrupted or error-free. You are the professional; the service is a drafting aid.

To the fullest extent permitted by law, DeedScribe will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost data, a rejected recording, a corrective deed, a missed deadline, or a claim by your client, arising out of or relating to the service or these Terms, however caused and under any theory of liability, even if we were advised of the possibility.

DeedScribe’s total liability for all claims arising out of or relating to the service or these Terms will not exceed [the fees your firm paid to DeedScribe in the twelve months before the event giving rise to the claim — CAP FOR REVIEW]. These limits do not apply to liability that cannot be limited by law, [or to a breach of section 12 (Confidentiality) — INCLUDE OR REMOVE].

Your firm will defend and indemnify DeedScribe and its owner, employees, and contractors against any third-party claim, and the resulting damages, costs, and reasonable attorneys’ fees, to the extent it arises from (a) a document your firm prepared, signed, delivered, or recorded using the service, (b) Customer Data your firm had no right to process, (c) your firm’s or its users’ breach of these Terms, or (d) your firm’s professional services to its clients. We will notify you promptly of any such claim and cooperate at your expense; you may not settle a claim in a way that admits fault on our behalf without our consent.

These Terms are governed by the laws of the State of New York, without regard to its conflict-of-laws rules. Any dispute arising out of or relating to these Terms or the service will be brought exclusively in the state or federal courts located in [COUNTY] County, New York, and each party consents to the personal jurisdiction of those courts. [OPTIONAL: informal-resolution step or arbitration clause — FOR REVIEW.]

We may update these Terms from time to time. For material changes we will email the firm’s owners at least 30 days before the change takes effect and update the “Last updated” date above. Continued use of the service after that date means the firm accepts the revised Terms; if the firm does not, it may cancel before the effective date and we will refund the unused portion of any prepaid term. These Terms, the Privacy Policy, and any order or plan confirmation are the entire agreement between us about the service. If a court finds any part unenforceable, the rest remains in effect. Neither party may assign this agreement without the other’s consent, except that DeedScribe may assign it to a successor to its business.

Questions about these Terms: support@deedscribe.com. [LEGAL ENTITY NAME], [MAILING ADDRESS].