County clerk · mail-in or e-recording · 2026
What the Columbia County Clerk needs in the envelope to record a deed, what it charges, and whether you can skip the envelope and e-record. Every fee below comes from the same data DeedScribe uses to write the clerk cover letter.
Where to record
Columbia County Clerk
560 Warren StreetHudson, NY 12534The typical estate-planning transfer: an individual deeds a residence to the trustee of their own revocable trust for no consideration. Filled dots are required; hollow dots are good practice. The RP-5217 filing fee is $125.00 for residential or farm property and $250.00 for everything else (Real Property Law § 333(3)(ii), § 333(1-e)(iv)).
1. Sign and notarize
Print the Quitclaim Deed and have the grantor sign before a notary
Original signatures and an original acknowledgment; the Columbia County Clerk records the original (mail-in) or its scanned image (e-recording).
Sign the TP-584 (grantor and grantee)
Both parties sign Schedule D; the RP-5217 is signed by buyer and seller too.
2. Forms to enclose
Form TP-584, Combined Real Estate Transfer Tax Return
Filed with every deed whether or not tax is due.
Form RP-5217-PDF, Real Property Transfer Report — barcoded original
Print the barcoded PDF on legal-size paper; never photocopy or hand-fill it. The clerk scans the barcode. Do not flatten or rasterize this PDF when e-recording.
Cover letter to the Columbia County Clerk with the enclosure list and return address
A one-page letter listing the enclosures, the check amount and where to return the recorded deed. Mail-in only.
Self-addressed stamped envelope for the recorded deed (mail-in)
3. Page format
Deed on 8.5 x 11 paper, one side, black ink, with a blank recording margin at the top of page 1
Fonts must be legible at recording resolution (CPLR § 8019(e)); the e-recording export is 300 DPI black-and-white for the same reason.
Count the pages (fees assume 3); each extra written side is $5
4. Fees and payment
Check for $205.00 payable to "Columbia County Clerk"
Deed recording (3 pages) $60.00; Residential transfer notice fee (residential property only) $10.00; Supplemental (county) real estate transfer tax return $5.00; TP-584 filing fee $5.00; RP-5217 filing fee (residential/farm) $125.00; NYS transfer tax $0.00. Based on the Columbia County Clerk's published fee schedule — verify before mailing.
5. Submit for recording
E-recording: no vendor on file for this county
No e-recording vendor is on file for Columbia County yet — record by mail or in person, or check the clerk's site for a submitter list.
Or mail the original deed, forms and check to the Columbia County Clerk
560 Warren Street, Hudson, NY 12534 · (518) 828-3339
| Item | Basis | Amount |
|---|---|---|
| Deed recording (3 pages) | $50.00 first page + $5.00 each additional page | $60.00 |
| Residential transfer notice fee (residential property only) | $10.00 | |
| Supplemental (county) real estate transfer tax return | $5.00 | |
| TP-584 filing fee | CPLR § 8021(a)(1) filing fee; return required by Tax Law § 1409(a) | $5.00 |
| RP-5217 filing fee (residential/farm) | Real Property Law § 333(3)(ii), § 333(1-e)(iv) | $125.00 |
| NYS transfer tax | No consideration — $0 (Tax Law § 1402). | $0.00 |
| Check to the Columbia County Clerk | $205.00 | |
Transfer tax. New York State charges $2 for each $500 of consideration (or fraction), paid by the grantor, plus a 1% mansion tax paid by the grantee on residential conveyances of $1,000,000 or more. A transfer for no consideration — a deed into the grantor's own revocable trust, a gift — owes $0, but the TP-584 is still filed with the exemption claimed on Schedule B. Where tax is due most clerks want a certified or attorney escrow check. (Tax Law §§ 1402(a), 1402-a, 1404(a), 1405(b)(4), 1409(a).)
Change the page count, property type and consideration; the arithmetic is the same function DeedScribe uses for the check amount on the clerk cover letter.
| Deed recording (3 pages) | $60.00 |
| Residential transfer notice fee (residential property only) | $10.00 |
| Supplemental (county) real estate transfer tax return | $5.00 |
| TP-584 filing fee | $5.00 |
| RP-5217 filing fee (residential/farm) | $125.00 |
| NYS transfer tax | $0.00 |
| Check to the Columbia County Clerk | $205.00 |
|---|
Not yet verifiedNo e-recording vendor is on file for Columbia County. Record by mail or in person, or check the clerk's site for a submitter list.
DeedScribe
Upload the last deed of record; Schedule A is carried over character-perfect, the forms are filled, and the recording package is keyed to this county's rules.
Clerk page and Contact Us page both list 560 Warren Street, Hudson NY 12534, phone 518-828-3339 (an older 401 Union Street address appears in some third-party directories; use 560 Warren Street). Clerk page says documents may be 'mailed, delivered in person, or e-recorded'. Most documents accepted until 4:45 pm. The county supplemental transfer tax return fee applies when the county transfer tax form is filed; confirm whether it is required for exempt trust transfers.